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Parts of the letter
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Informal letters
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Semi-formal letters
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Formal letters
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A greeting
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(informal) Dear/Hi + person’s name
Dear …/Aunt Sue/ Dad,
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(formal) Dear+title+person’s surname
(Dear Mr and Mrs Smith)
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(formal) Dear+title+person’s surname (Dear Sir/Madam;
dear Ms Jones)
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An Introduction:
§1-opening remarks & the reason for writing
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(personal tone, pronouns are omitted, idioms are used)
- Hi! I
haven’t heard from you for ages. What have you been up to recently? /
- Thanks so
much for your last letter. /It’s been ages since we looked up/Thanks for
being so kind to me when I stayed with you.(thanking letter)
- How is it
going? Thought I’d drop you a line to let you know…/(giving
information)
- I’ve got a
worrying problem & I would really appreciate some advice. /I thought
I’d drop you a line to ask you for some help. (asking for advice)
- Do you know
where I can find …?(asking for information)
- What a pity
that I can’t come! (refusing an invitation)
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(pronouns are not omitted, idioms are used carefully)
- I would
like to thank you for your kindness during my stay. /I am writing to
thank you for coming to our school to give a talk on Internet safety. (thanking
letter)
- I would
like to provide you with some details in order to help you …(giving
information)
- I am
writing in the hope that you can help me. (asking for advice)
- Please
could you give me some information about suitable hotels in the area? (asking
for information)
- I am sorry
that I will be unable to come. (refusing an invitation)
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- I am writing
to apply for the position (post) of…/ I am writing with regards to your
advertisement in the…/ (a letter of application)
- We regret
to inform you that …/ I received your letter concerning the property
which you have recently inherited. /I am writing to you about… / (giving
information)
- I was
delighted to receive your letter. /
- I
appreciate the invitation to the… (thanking letter)
- It was
pleasing to hear that you are in good health.
- I am
writing to complain about…/ on account of…/ because of…/on the subject
of…/ I am writing to draw your attention to…/I am writing to you in
connection with… (a letter of complaint-mild tone)
- I am
writing to express my extreme dissatisfaction with… (a letter of
complaint-strong tone)
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A Main body:
§2, 3 -development
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A new § for each topic.
- Why don’t
you do some extra Maths classes? (offering advice)
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A Respectful tone
- It would be
a good idea if you did some extra Maths classes. (offering advice)
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Contrary to the
information in your brochure, / The item in question, which I received last
week, was damaged in transit.
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A conclusion:
§4- closing remarks
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- I’d better
go. /Got to go now. / Write back & tell me how it’s going or why not
drop by & tell me in person!
- Please
write soon & tell me your news.
- Write back
soon. / Why not pop up here to see us?
- Do keep in
touch. / Well, I think that’s all for now. / Drop by for coffee
sometime…
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- Please
write soon & tell me your news.
- Well, I
think that’s all for now.
- I can be
contacted at the email address above.
- Once again
thank you very much for taking the time to come and talk to us.
- Please feel
free to contact me via phone or email if you have any other questions or
concerns.
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- I look
forward to hearing from you as soon as possible.
- I am
enclosing curriculum vitae together with two references. (a letter of
application)
- Please do
not hesitate to contact me if you require any further information.
- I am sorry
to miss the opportunity to…(refusing an invitation)
- I trust you
will accept this advice. (offering advice)
- I look
forward to seeing you. Please accept my sincere apologies for my…
- I demand an
immediate refund for the item…(a letter of complaint-strong tone)
- I trust the
situation will improve. (a letter of complaint-mild tone)
- I hope that
I will not be forced to take further action/ legal action. (a
letter of complaint)
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An ending:
Sign off
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(informal)
Love/Yours/Best regards/ Best of Luck/ + first name
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Regards/Best regards/ Best wishes/ + full name
(eg Jane Thompson)
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Yours faithfully-when you don’t know the person’s name;
Yours sincerely – when you know the person’s name.
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